The life of an entrepreneur can be a chaotic one, but in today’s video, I’m showing you how to take back your calendar and schedule your day in a way that maximizes your productivity.
Too often, it can seem like our days don’t belong to us. We’re at the mercy of other people’s schedules; we get unexpected calls, meeting requests, and emails that all seem urgent. But today, I’m going to show you how to schedule out your day to accomplish more and feel more in control of your schedule.
The first step is to incorporate our projects and tasks into our actual calendar. Most people will only add meetings and appointments to their calendar, but then what happens is they get bogged down with meetings and don’t have time to do actual work. Your calendar may show that you’re free for a few hours in the afternoon, but you may need that time to work through your to-do list.
Look at the most important projects on your to-do list for that day and begin adding them to your schedule. You’ll have to estimate how long the projects and tasks will take, but in my experience, when you actually schedule the task, you complete it much quicker than if you’re squeezing the work in between meetings.
Anything you want to accomplish on any given day should go into your calendar. Want to get a workout in? Put it in your calendar. Want to take time to plan for your next launch? Add it to your calendar? Need to run to the post-office? That goes in your calendar too. Whatever is in your calendar will get done, anything else may fall through the cracks.
Once you’re in the habit of adding everything to your calendar, the phase is to start theming your days. This entails scheduling certain types of tasks and projects on the same day so that you can stay in that particular zone. For some, this may mean only taking meetings on certain days of the week. For others, it may mean assigning each client a day of the week. Mondays may be all about strategizing and planning while Fridays may be dedicated to finances.
For me, I do my best to reserve Tuesdays for content creation, and schedule all meetings on Wednesdays and Thursdays. Mondays tend to be for catching up and setting things up, while Fridays are for tying up loose ends.
It doesn’t have to be perfect; you may have some days that follow these themes to a T while others may only have one themed day or a half-themed day. But if you make an effort to group like tasks together, you will streamline your productivity and get more time back in your day.
Ok, let’s re-cap. In order to schedule your day most efficiently you must first:
- Add everything you want to accomplish into your actual calendar so you make time and space to get it done
- Theme your days to group like-tasks together and work more efficiently
For more tips and tricks for increasing your productivity, be sure to check out the other videos in this playlist.